Privacy Policy
Effective Date: [15-01-2026]
The Hiring Room (“THR”, “we”, “our”, “us”) is committed to protecting the privacy and confidentiality of personal information shared with us through our website and recruitment services.
This Privacy Policy describes how we collect, use, process, disclose, and safeguard personal information in accordance with applicable Indian laws, including the Information Technology Act, 2000, the SPDI Rules, 2011, and the Digital Personal Data Protection Act, 2023.
1. Information We Collect
We may collect the following types of personal information:
A. Candidate Information
Full name
Contact details (email, phone number)
Location
Resume/CV details
Employment history
Educational qualifications
Salary information
Interview feedback
Identification details (if voluntarily shared)
B. Client Information
Company name
Contact person details
Business email and phone number
Hiring requirements
C. Website Usage Information
IP address
Browser type
Device information
Pages visited
Interaction data
2. Purpose of Data Collection
We collect and process personal data strictly for legitimate business purposes, including:
Recruitment and talent sourcing
Candidate screening and evaluation
Sharing profiles with prospective employers
Interview coordination
Communication regarding job opportunities
Business communication with client organizations
Website improvement and analytics
We do not sell personal data to third parties.
3. Legal Basis for Processing
We process personal data based on:
Voluntary consent provided by candidates
Legitimate business interest for recruitment activities
Compliance with applicable legal obligations
Candidates submitting resumes through our website, email, or WhatsApp are deemed to have provided consent for recruitment-related processing.
4. Data Sharing & Disclosure
We may share personal data only with:
Client organizations for hiring purposes
Internal recruitment team members
Technology service providers (hosting, email services, CRM tools)
Legal authorities if required by law
We ensure that data sharing is limited to what is necessary for recruitment purposes.
5. Data Retention
We retain personal data:
For as long as required to fulfill recruitment purposes
For future relevant job opportunities (unless deletion is requested)
As required under applicable law
Candidates may request deletion of their data at any time.
6. Data Security
We implement reasonable technical and organizational security measures to protect personal data against:
Unauthorized access
Data breaches
Misuse or disclosure
Loss or alteration
However, while we strive to protect personal information, no digital transmission can be guaranteed 100% secure.
7. Candidate Rights
Under applicable Indian laws, individuals may have the right to:
Access their personal data
Request correction of inaccurate data
Withdraw consent
Request deletion of personal data
Raise grievances regarding data usage
To exercise these rights, please contact us at the details below.
8. Cookies & Tracking Technologies
Our website may use cookies and similar tracking technologies to:
Improve user experience
Analyze website performance
Understand visitor behavior
Users may disable cookies through browser settings.
9. Third-Party Links
Our website may contain links to third-party platforms such as LinkedIn or job portals. We are not responsible for the privacy practices of external websites.
10. Children’s Privacy
Our services are intended for individuals aged 18 years and above. We do not knowingly collect data from minors.
11. Updates to This Policy
We reserve the right to update this Privacy Policy at any time. Updates will be posted on this page with a revised effective date.
12. Contact Information
For privacy-related queries or requests:
The Hiring Room LLP
Delhi, India
Email: Contact@TheHiringRoom.com
Phone: +91 8744089536
+91 93112 99258